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jbouder merged 2 commits into from
Aug 26, 2026
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Merged

Feat/project status workflow #8

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d7c4672
feat(ci): sync project issue statuses with PR merges and releases
jbouder Aug 26, 2026
c98353b
chore(ci): use the existing ADD_TO_PROJECT_PAT secret for project sync
jbouder Aug 26, 2026
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204 changes: 204 additions & 0 deletions .github/workflows/project-status.yaml
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name: Project Status

# Keeps GitHub Projects (v2) issue statuses in sync with the delivery
# pipeline:
# - PR merged to the default branch -> linked issues move from
# "In Progress" / "In Review" to "Merged".
# - Release published -> every issue from this repo sitting in
# "Merged" moves to "Released".
#
# Requires an ADD_TO_PROJECT_PAT secret (classic PAT with `project` scope, or a
# GitHub App token with Projects read/write) — the built-in GITHUB_TOKEN
# cannot access organization Projects v2.

on:
pull_request_target:
types: [closed]
release:
types: [published]

permissions:
contents: read

jobs:
pr-merged:
if: >-
github.event_name == 'pull_request_target' &&
github.event.pull_request.merged == true &&
github.event.pull_request.base.ref == github.event.repository.default_branch
runs-on: ubuntu-latest
steps:
- name: Move linked issues to "Merged"
uses: actions/github-script@v7
with:
github-token: ${{ secrets.ADD_TO_PROJECT_PAT }}
script: |
const { owner, repo } = context.repo;
const FROM = ['in progress', 'in review'];
const TO = 'Merged';

const result = await github.graphql(`
query($owner: String!, $repo: String!, $pr: Int!) {
repository(owner: $owner, name: $repo) {
pullRequest(number: $pr) {
closingIssuesReferences(first: 50) {
nodes {
number
projectItems(first: 20, includeArchived: false) {
nodes {
id
project {
id
title
field(name: "Status") {
... on ProjectV2SingleSelectField {
id
options { id name }
}
}
}
fieldValueByName(name: "Status") {
... on ProjectV2ItemFieldSingleSelectValue { name }
}
}
}
}
}
}
}
}
`, { owner, repo, pr: context.payload.pull_request.number });

const issues = result.repository.pullRequest.closingIssuesReferences.nodes;
if (issues.length === 0) {
core.info('PR has no linked issues; nothing to do.');
return;
}

for (const issue of issues) {
for (const item of issue.projectItems.nodes) {
const field = item.project.field;
if (!field?.options) {
core.warning(`Project "${item.project.title}" has no single-select "Status" field; skipping.`);
continue;
}
const current = item.fieldValueByName?.name ?? '(none)';
if (!FROM.includes(current.toLowerCase())) {
core.info(`Issue #${issue.number} in "${item.project.title}" is "${current}", not one of [${FROM.join(', ')}]; skipping.`);
continue;
}
const option = field.options.find(o => o.name.toLowerCase() === TO.toLowerCase());
if (!option) {
core.warning(`Project "${item.project.title}" has no "${TO}" status option; skipping.`);
continue;
}
await github.graphql(`
mutation($project: ID!, $item: ID!, $field: ID!, $option: String!) {
updateProjectV2ItemFieldValue(input: {
projectId: $project, itemId: $item, fieldId: $field,
value: { singleSelectOptionId: $option }
}) { projectV2Item { id } }
}
`, { project: item.project.id, item: item.id, field: field.id, option: option.id });
core.info(`Issue #${issue.number}: "${current}" -> "${TO}" in project "${item.project.title}".`);
}
}

release-published:
if: github.event_name == 'release'
runs-on: ubuntu-latest
steps:
- name: Move "Merged" issues to "Released"
uses: actions/github-script@v7
with:
github-token: ${{ secrets.ADD_TO_PROJECT_PAT }}
script: |
const { owner, repo } = context.repo;
const FROM = 'merged';
const TO = 'Released';

const result = await github.graphql(`
query($owner: String!, $repo: String!) {
repository(owner: $owner, name: $repo) {
projectsV2(first: 10) {
nodes {
id
title
field(name: "Status") {
... on ProjectV2SingleSelectField {
id
options { id name }
}
}
}
}
}
}
`, { owner, repo });

const projects = result.repository.projectsV2.nodes;
if (projects.length === 0) {
core.info('Repository is linked to no Projects v2; nothing to do.');
return;
}

for (const project of projects) {
const field = project.field;
if (!field?.options) {
core.warning(`Project "${project.title}" has no single-select "Status" field; skipping.`);
continue;
}
const option = field.options.find(o => o.name.toLowerCase() === TO.toLowerCase());
if (!option) {
core.warning(`Project "${project.title}" has no "${TO}" status option; skipping.`);
continue;
}

let cursor = null;
let moved = 0;
do {
const page = await github.graphql(`
query($project: ID!, $cursor: String) {
node(id: $project) {
... on ProjectV2 {
items(first: 100, after: $cursor) {
pageInfo { hasNextPage endCursor }
nodes {
id
content {
... on Issue {
number
repository { nameWithOwner }
}
}
fieldValueByName(name: "Status") {
... on ProjectV2ItemFieldSingleSelectValue { name }
}
}
}
}
}
}
`, { project: project.id, cursor });

for (const item of page.node.items.nodes) {
// Only issues from this repository, currently in FROM status.
if (item.content?.repository?.nameWithOwner !== `${owner}/${repo}`) continue;
if ((item.fieldValueByName?.name ?? '').toLowerCase() !== FROM) continue;
await github.graphql(`
mutation($project: ID!, $item: ID!, $field: ID!, $option: String!) {
updateProjectV2ItemFieldValue(input: {
projectId: $project, itemId: $item, fieldId: $field,
value: { singleSelectOptionId: $option }
}) { projectV2Item { id } }
}
`, { project: project.id, item: item.id, field: field.id, option: option.id });
core.info(`Issue #${item.content.number}: "Merged" -> "${TO}" in project "${project.title}".`);
moved++;
}

cursor = page.node.items.pageInfo.hasNextPage ? page.node.items.pageInfo.endCursor : null;
} while (cursor);

core.info(`Project "${project.title}": moved ${moved} issue(s) to "${TO}".`);
}
7 changes: 7 additions & 0 deletions README.md
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Expand Up @@ -239,6 +239,13 @@ helm install nebari-apps oci://ghcr.io/nebari-dev/apps-pack/charts/nebari-apps \
--set keycloak.url=https://keycloak.<your-cluster-domain>/auth
```

Issue tracking follows along automatically
([`project-status.yaml`](.github/workflows/project-status.yaml)): merging a PR into `main`
moves its linked issues' project status from **In Progress** / **In Review** to **Merged**,
and publishing a release moves every **Merged** issue to **Released**. This needs a
`ADD_TO_PROJECT_PAT` repository secret (a PAT or GitHub App token with Projects read/write —
the built-in `GITHUB_TOKEN` cannot access organization Projects v2).

## Documentation

The user guide lives at **[packs.nebari.dev/nebari-apps-pack](https://packs.nebari.dev/nebari-apps-pack/)**
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