Refine project intake, workspace payments, and admin role boundaries

[Copilot]

This update aligns the project lifecycle with a project-centric workflow: simpler client intake, faster project navigation on dashboard tables, and clearer Admin/Staff/Client boundaries. It also moves PayPal configuration and invoice/payment tracking into admin-controlled settings and per-project workspace actions.

• Start Project experience simplification

  • Reworked start-project.php to keep only essential intake fields and remove redundant prompts.
  • Replaced multi-tier pricing catalog with a short “What Might It Cost?” guidance block.
  • Added optional attachment intake (validated type/size/count) and persisted attachment metadata on project requests.

• Dashboard and project list usability

  • Moved primary project action (Open) to the first visible position beside project IDs for better mobile ergonomics.
  • Applied this layout to both unified dashboard tables and staff request listing.

• Role separation and admin settings surface

  • Added admin-only /settings.php as the central configuration surface.
  • Exposed dashboard “Settings” link to admins only.
  • Restricted PayPal setup page access to admin role only.
  • Added persisted admin settings model in portal helpers for:
    • PayPal settings
    • Email settings
    • Site settings
    • Business information

• Project workspace as system of record

  • Expanded project.php Payments section to support:
    • Create invoice
    • Send invoice
    • Record payment
    • Fallback payment link storage when API config is incomplete
  • Added payment status fields to request normalization/persistence (invoice_reference, invoice_status, payment_link, amounts, timestamps).
  • Updated project progress tracker and activity timeline to reflect invoice/payment milestones.
  • Added project-scoped client/staff messaging entries in workspace.
  • Updated files section to show submitted intake attachments.

• Representative change

if ($isStaff && in_array($action, ['create_invoice', 'send_invoice', 'create_payment_link', 'record_payment'], true)) {
    // persist invoice reference/status, amounts, payment link fallback, and timestamps
    // update project status to active when payment is recorded
}

[Copilot]

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